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Administrative Account and Firewall Access Requests

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    1  Purpose

    The University maintains several databases, applications and systems that contain or have access to private, sensitive and/or confidential information. To ensure that the information maintained within these systems remain secure, users should be granted access to these systems on a need to have basis only. That is, users should be granted access to a system only if that access is required for the performance of their job role and the level of access does not exceed that which will be necessary for the performance of that job role. Please contact the Information Security Officer (security@tulane.edu) if you require further information.


    2  Service Level Agreement

    Technology Services will endeavor to process account requests within one business day of receipt. However, please note that during busy periods and depending on staff availability, it can take up to three business days to process some account requests. 


    3  Account Request Proceedures

    The following procedures should be followed when requesting for access to the following specific systems:

    3.1  Affiliate Account Request Form

    To request an affliate Email/LDAP account download and complete the account request form Affiliate Account Request Form

    3.2  Banner Account Request

    • Print the form (Banner Account Request Form.docx), provide relelvant signatures, and fax the form to (504) 988-8505. Alternatively, scan the form and email to banner@tulane.edu. Requests will NOT be processed if all relevant signatures are not provided.
    • The Applicant should have read the confidentiality statement on the form and the FERPA Statement on the Website of the Universaity's General Counsel before signing. A sample of the Confidentiality Statement and FERPA acknowledgement is provided below.

     

    3.3  BDS Access Request

    • Print the form (BDS Access Request Form.docx), provide relelvant signatures, and fax the form to (504) 314-2781. Alternatively, scan the form and email to dmcquar@tulane.edu. Requests will NOT be processed if all relevant signatures are not provided.
    • The Applicant should have read the confidentiality statement on the form and the FERPA Statement on the Website of the Universaity's General Counsel before signing. A sample of the Confidentiality Statement and FERPA acknowledgement is provided below.

     

    3.4  BRM Account Request

    • To request user access to BRM (Banner Relationship Management) download the account request form: BRMAccountRequestForm.docx
    • To request/update BRM Role assignment download the BRM Security Role Checklist form: BRMSecurityRoleCheckList.docx
    • Indicate the requested roles and accounts.
    • Some roles require a Banner User ID (indicated on BRM Security Role Checklist form).
    • The applicant user must sign and date the account request form. The form must include the signature of the user’s Department Head and Supervisor indicating approval for access. Submit the form to Admissions Office (FAX: 504-862-8715).Requests will NOT be processed if all relevant signatures are not provided.

    3.5  Datastore Account Request

    • Complete the Datastore Account Request form (DataStore Access Request Form.docx) indicating reports and accounts that you are requesting access for.
    • The new user must sign and date the form. The form must include the signature of the user’s Department Head indicating approval for access. Submit the form to the Accounting Office for Uptown users (FAX: 504-865-6794), or to the TUHSC Financial Services for TUHSC users (Fax: 504-988-4092). Requests will NOT be processed if signatures are not provided.

    3.6  TAMS Account Request

    To request user access to TAMS (Tulane Accounting Management System) download the account request form: TAMS Account Request Form.docx

    • Indicate the requested roles and accounts.
    • All TAMS users must be recognized as faculty or staff employees in the Payroll system.
    • Students are not allowed TAMS access. Contact the Accounting Office/TMC Financial Services for instructions regarding TAMS access for consultants or temporary personnel.
    • The applicant user must sign and date the form. The form must include the signature of the user’s Department Head indicating approval for access. Submit the form to the Accounting Office for Uptown users (FAX: 504-865-6794), or to the TUHSC Financial Services for TUHSC users (Fax: 504-988-4092). Requests will NOT be processed if all relevant signatures are not provided.

    4  Firewall Access Requests

     

     

     

     

    Confidentiality Statement

     

    In the course of my employment with Tulane University, I will have access to personally identifiable information (PII).  I certify that I will take all appropriate measures to ensure that all PII in my possession will be protected from access by unauthorized individuals. I certify that I will not discuss PII with anyone internal or external to Tulane at any time.  I certify that I will not store PII on a local workstation, laptop, floppy disk, CD or DVD, personal digital assistant (PDA), Smartphone, USB flash drive, or any other portable storage device.  I also certify that I will not transmit PII without encryption.

     

     

    Applicant Authorization

    I have reviewed the FERPA notice posted on the website of Tulane University’s General Counsel Office (http://tulane.edu/counsel/ferpa.cfm) and I agree to abide by those regulations with regard to the release of records. I have completed Banner orientation by reviewing the four orientation training videos.

     
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    FileSizeDateAttached by 
     AdvanceAccountRequestForm.doc
    Advance_Account_Request_Form
    56.5 kB13:00, 7 Oct 2011wmarquerActions
    AffiliateRequestForm.docx
    No description
    93.03 kB09:44, 28 Jun 2013wmarquerActions
     AppWorxAccountRequestForm.docx
    No description
    32.69 kB11:35, 10 Sep 2013oliviaActions
     AppWorxSecurityRoleCheckList.docx
    No description
    35.55 kB11:35, 10 Sep 2013oliviaActions
    Banner Account Request Form.docx
    No description
    45.39 kB16:43, 13 Mar 2013wmarquerActions
    BDSAccessRequestForm.docx
    No description
    30.74 kB14:41, 18 Jan 2012dkordaActions
    BRMAccountRequestForm.docx
    BRM Account Request Form
    32.65 kB16:40, 13 Mar 2013wmarquerActions
     BRMSecurityRoleCheckList.docx
    BRM Security Role Checklist
    31.38 kB14:59, 30 Sep 2011wmarquerActions
    DataStore_Access_Request_Form.docx
    DataStore Access Request FOrm
    39.93 kB16:32, 16 Jan 2014cwood1Actions
     Firewall Access Request.docx
    FirewallAccessRequestForm
    39.67 kB14:18, 19 Mar 2012wmarquerActions
    TAMS-HCM Account Request Form.docx
    No description
    50.26 kB16:58, 11 Oct 2013hunterelyActions
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